Every new driver road-ready
Onboarding, e-signatures, training and driver files in one place, for CDL and box truck drivers.
- Same steps for every new driver, from drug test to road test
- CDLs, medical certificates and MVRs flagged when they expire
- Drug and alcohol policy receipts signed and kept on file
Driver paperwork, done between loads
About 214,500 truck driver openings come up every year.* A compliance review samples your driver qualification files. Each gap is a finding, and the files live in three places.
*Source: U.S. Bureau of Labor Statistics
Ready for the first load
Three things to have in a new driver's file before they leave the yard, and how each one gets there.
- 1SignedThe offer, the drug and alcohol policy receipt and the mobile phone policy go out for signature.
- 2DoneThey take the pre-employment drug test and the road test with your safety lead, and a copy of their CDL goes in the file.
- 3TrainedThey finish hours of service and ELD training, your pre-trip inspection video and OSHA, and sign each one.
See FirstHR your way
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Product tour
Short click-through tours of onboarding, documents, training, your team and what employees see. No signup.
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Short videos of each job in FirstHR, start to finish.
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Tell us what you need and get a playlist of just those clips.
An auditor, an underwriter, a lawyer: the answers are in each file
Licenses and medical certificates with their dates, road tests, signed policy receipts with their certificate pages. Each one sits in the driver's file.
Your fleet's paperwork, all in one place
Policy receipts still to sign, your supervisors' reasonable-suspicion training, and company drivers and owner-operators on one team.
Policy receipts, signed
Every driver signs the receipt for your drug and alcohol policy and your own rules, and you see who hasn't.
Supervisor training, on file
Your reasonable-suspicion course: an hour on alcohol, an hour on drugs, signed at the end.
Company drivers and owner-operators
Everyone is on one team, each marked full-time, part-time or contractor.
A new driver's first weeks, set up once
An example plan for a regional CDL-A driver. Save it once, launch it for each new driver, and set the deadlines when you launch.
FirstHR fits every kind of carrier
Find your kind of operation below, and the rules it has to keep for every driver you hire.
CDL drivers, box truck drivers, the office and owner-operators
Every group runs on one setup. What changes is the plan, what people sign and what sits in their file.
Which rules reach your CDL drivers, box truck drivers and company
See what each federal rule asks.
- A signed receipt for your drug and alcohol policy materialsCDL drivers
- A full Clearinghouse query before they drive, and a query every yearCDL drivers
- A qualification file with the medical certificateCDL driversNon-CDL drivers over 10,001 lb
- A driving record pulled and reviewed at least every 12 monthsCDL driversNon-CDL drivers over 10,001 lb
- Keep each file while they drive for you and 3 years afterYour company
- Electronic records and signatures, if they can be kept and reproducedYour company
These are federal FMCSA rules; your state may add its own.
What the FMCSA asks of a carrier
The situation, the rule it brings, and how FirstHR keeps the proof.
- A CDL driver joinsThey sign a receipt for your drug and alcohol policyA receipt they sign
- Before their first loadRun a full Clearinghouse query, with the driver's consentResult filed in their record
- A year goes byQuery the Clearinghouse again and review their driving recordA yearly task with a date
- A driver leavesKeep their qualification file for 3 more yearsThe file stays after they leave
- You keep files online instead of on paperThat's allowed, as long as you can keep and print themEvery file downloads as a PDF
These are federal FMCSA rules; your state may add its own.
Reviews
"Solid app with a ton of features that cover all HR needs. I'm impressed by how well the app is organized and how easy it is to navigate."
Iskandar ChacraHead of Engineering, Ultraspeaking"FirstHR centralises every HR process, from hiring to firing, in a sleek and user-friendly interface. Especially noteworthy is its modern design."
Daniel RödlerCo-founder, Octomind"There are many HR tools out there but firstHR manages to combine lots of features into one package very well and all with an affordable price tag."
Johnberg ArslanCo-founder, AppManagerFirstHR in the press
A free trial with no strings attached
When the 7 days are up, the trial simply stops. There's no card on file, so nothing renews and there's nothing to cancel.
- Sign-up in a couple of minutes
- Every feature from day one, like the paid plans
- No credit card
- Support from real people, like the paid plans
Your drivers spend their days on the road, not in the office. Before the first load, each one needs a full file: the license, the medical card, the road test, the drug test and a signed policy receipt. That paperwork ends up in three places, and a medical card runs out without anyone noticing, until an auditor asks. I want every file complete before the truck leaves the yard. In FirstHR every new driver gets the same plan, and each license and medical card sits in their file with its date.
Free help for fleets
Driver and dispatcher job descriptions, interview questions, a drug-free workplace policy and an onboarding guide, from our library. Free, and no sign-up needed.
Questions from trucking companies
Teams like yours
Nearby industries, and the company stages where fleets like yours usually are.
Set up your next driver in FirstHR
Onboarding, e-signatures, training and core HR in one place. Sign-up takes a couple of minutes.
- 7-day free trial
- No credit card required
- Nothing to cancel