Schedule Maker

List the people who work and the hours you need covered, then give each person shifts day by day, keeping rest between shifts and staying under 40 hours a week unless you plan to pay overtime. This employee schedule maker adds the hours and cost and flags problems as you go. It is a free work schedule maker: no sign-up, nothing to install.

Both, and a work schedule builder: each row is a person and each day holds their shifts, so a weekly schedule maker, a shift schedule or a staff roster all work the same way. Download the Excel file to reuse it as your schedule template next week.

Yes: a free schedule builder and free work schedule generator, with no sign-up and no schedule maker app to install. It runs in the browser on a phone or a computer, the schedule is saved there, and you can download it as a PDF, a picture, a calendar file, Excel or CSV.

Type the start and end, like 9-5 or 7a-3:30p. An end earlier than the start runs past midnight, so 22-6 ends at 6 a.m. Separate two shifts with a comma, like 9-1, 5-9, and type off for a day off.

Yes. It counts overtime after 40 hours in the workweek for everyone, plus the daily overtime rules of California, Alaska, Colorado and Nevada and the 7th-day rules of California and Kentucky, from the state you pick.

Federal law sets no minimum for adults, and most states do not either. The schedule maker flags less than 10 hours between two shifts, a common rule of thumb and the figure some city scheduling laws use.

Download the PDF to print or post, or the picture for the team's group chat. The calendar file puts each shift in Google Calendar, Outlook or Apple Calendar as an event, so the schedule maker doubles as a calendar schedule maker. Excel and CSV keep the hours for payroll.

Most small teams use fixed weekly shifts with the same days off. Businesses open 7 days or around the clock often rotate, using patterns such as 4 on, 4 off or the 2-2-3 rotation.

Yes. Say how many people of each role you need, on which shift and days, and Fill the week puts people on the empty slots. It keeps availability, days off, each person's most hours, rest between shifts and the teen limits, and adds no overtime unless you allow it. What it cannot fill stays an open shift with the reason, and the needs come with a headcount.

No federal law sets a notice period. Oregon and several cities do for employers above their size thresholds: 14 days in Oregon, Chicago, Seattle, Philadelphia and Los Angeles, and 72 hours for retail in New York City. Pick the place in the schedule maker and it says whether the law likely reaches you, the date to post by and the rest rule between shifts.

Yes. Turn on the rotating shift pattern, pick 2-2-3, DuPont or 4 on 4 off and put people into crews A to D: the shifts lay themselves out on the weeks shown, with each person's hours and overtime by the real workweek. On a 2-2-3 of 12-hour shifts, most workweek starts give 36- and 48-hour weeks, with 8 overtime hours every other week.

Under federal law, 3 hours on a school day and 18 in a school week, 8 on a non-school day and 40 in a non-school week, between 7 a.m. and 7 p.m. (9 p.m. from June 1 through Labor Day), outside school hours (29 CFR 570.35). Mark a person 14 or 15 and the schedule flags a shift past those limits. 16- and 17-year-olds have no federal hour limits; a state may set some.